Clarification Text on the Protection of Personal Data
Our company informs Personal Data Owners during the collection of personal data in accordance with Article 10 of the KVK Law. In this context, the Company data controller clarifies the purpose for which personal data will be processed, to whom and for what purpose the processed personal data can be transferred, the method and legal reason for collecting personal data, and the rights of the Personal Data Owner. In interpreting the expressions not defined in this Information Text, the definitions in the “Personal Data Processing and Protection Policy” (“Our Personal Data Protection Policy”), which you can access from the link […], will be taken into account.
Data Controller: TED Bilişim
Address: Soğanlık Yeni Mh. Aliağa Sk. Bumerang Kartal No:8/48 Kartal / İstanbul
Mersis No: 0833-0773-9840-0001
Trade Registry No: 1098354
Website: https://tedbilisim.com.tr
Your personal data will be processed by using, recording, storing, updating, transferring and/or classifying, depending on business purposes, within the framework explained below. In this context, our Company takes all technical and administrative measures to ensure the appropriate level of security in order to prevent and preserve your personal data from being processed and accessed unlawfully.
1. How Do We Collect Your Personal Data?
Your personal data; personally, through our representatives, employees or various channels, in accordance with our Personal Data Protection, Storage and Destruction Policy, the Law and the regulations of other relevant legislation; by all kinds of written, verbal, electronic means, image recording, filling out other forms on the website or belonging to our Company, contracts, surveys, interviews, electronic/digital platforms and sites, online channels including social media platforms, e-mail, sales, marketing or We can collect and process it through support units, events or other means.
2. Processing of Personal Data
2.1. Processing Within the Scope of the Law: Your Personal Data transmitted, disclosed and recorded by you, in accordance with Article 5 of the Law, “provided that it is directly related to the establishment or execution of the contract, it is necessary to process the personal data of the parties to the contract, it is mandatory for the data controller to fulfill its legal obligation.” We can process it fully or partially automatically, based on legal reasons defined in the law, such as. Where we indicate that we are using your personal data in connection with (or preparation for) a request, order, transaction or contract or to provide services you have requested (for example, a demo request), we do so because it is necessary for the performance of a contract with you.
2.2 Processing Within the Scope of Consent Given: In cases where you have express consent in accordance with the provisions of the legislation, we may process your collected personal data in accordance with the articles of the Law; If necessary, advertising, marketing, etc. within the scope of the commercial electronic message permission previously obtained. We may process it for the purpose of carrying out activities and promoting existing or new TED Bilişim Company products and/or services and/or features.
3. Purposes of Processing Personal Data
- personalizing your website experience, such as recording your preferences and settings, recording information necessary to provide you with access, such as passwords, IP addresses and browser settings, when using an online service or accessing one of our websites and to comply with security and legal requirements for the operation of our site and Obtaining information about the transactions you carry out during your visit in order to collect statistics that will help us improve and further develop our websites, products and services,
- Ensuring website security, website usage analysis, meeting requests submitted through the contact form on the website, ensuring customers’ memberships on the website and sending a welcome e-mail based on their memberships. Calling our company’s call center, providing call center and remote support services,
- When you contact us online or offline in connection with a request for information to order a product or service, request support, or participate in a forum or other social media tool, fulfill your request, provide you with access to products or services, improve your user experience, provide support and being able to contact you,
- Carrying out advertising / campaign / promotion processes, Carrying out marketing analysis studies, Carrying out activities aimed at customer satisfaction, Carrying out the marketing processes of products / services and sending commercial messages within this scope,
- Providing products and services, Customizing the offered products and services in accordance with the demands, Updating and developing products and services due to customer needs / legal and technical developments, Carrying out commitment processes for companies / products / services, Carrying out goods / services purchasing processes, Goods / service sales and carrying out after-sales support services and return processes, carrying out goods / service production and operation processes, carrying out marketing processes, sending e-bulletins and information letters to customers within the scope of marketing, participating in training, seminars or organizations organized by our company, carrying out customer relations management processes,
- Your personal data may be processed for the purposes of providing information to authorized persons, institutions and organizations in the context of fulfilling legal obligations and requests of administrative authorities, protecting the rights of the Company and its employees, and defending these rights before the competent institutions and courts .
- In our relationships with customers or potential customers, solution partners and suppliers, these individuals may provide us with business-related contact information (name, business contact) for purposes such as contract management, order management, delivery of products and services, provision of support, billing, payment, service or relationship management. information (such as employee position or title, contractors, consultants, and authorized users).
- Within the scope of ensuring the physical security and control of the locations and ensuring workplace health and safety, we record the people who visit our locations (name, identity and business-related contact information) and use camera monitoring technology for the safety and security of people and their belongings, as well as legal regulations.
- Within the scope of execution of our company’s human resources policies, carrying out the selection and placement processes of employee candidates / interns / students, carrying out the application processes of employee candidates, fulfilling the obligations arising from the employment contract and legislation for employees, carrying out side rights and benefits processes for employees, defining employee user accounts, pool Tracking vehicles, Identifying work computers/phones and e-mail addresses, Issuing company ID and meal cards, Planning human resources processes, Conducting occupational health/safety activities, Conducting performance evaluation processes, Foreign personnel work and residence permit procedures, Talent/career development Your personal data may be processed for the purpose of carrying out its activities.
- Besides these; Carrying out emergency management processes, Carrying out information security processes, Carrying out audit / ethics activities, Carrying out risk management processes, Carrying out training activities, Carrying out access authorizations, Carrying out strategic planning activities, Carrying out activities in accordance with the legislation, Fulfilling legal and contractual obligations, Finance, Law and monitoring and execution of accounting works, Ensuring physical space security, Carrying out assignment processes, Carrying out / auditing business activities, Receiving and evaluating suggestions for improving business processes, Organization and event management, Carrying out contract processes, Carrying out sponsorship activities, Carrying out supply chain management processes, Your personal data may also be processed for the purposes of carrying out the wage policy, carrying out investor relations, carrying out management activities, carrying out internal audit / investigation / intelligence activities, following up on requests / complaints, providing information to authorized persons, institutions and organizations, and carrying out social responsibility and non-governmental activities.
To whom do we transfer your personal data and for what purposes?
Personal Data held by our Company can be transferred in accordance with the regulations of the Law regarding the transfer of data, to the real or legal Third Parties specified below, within the country or abroad, with your express consent or by complying with the exceptions in the law (execution of the contract, legitimate interest, etc.) and the obligations required by the Law.
- Consultants/Companies from which Services are Obtained: Accounting Firm from which Services are Obtained, Agencies from which Services are Obtained, BES Firm, Life Insurance Company, Legal Consultants, Health Insurance Company, Payrolling Firm, Financial Consultancy Firm from which Services are Obtained, etc.
- Suppliers: Personal Data; It can be transferred to the companies/persons from whom the services are received specified in this article, limited to the data and purposes that will need to be processed, within the scope of the product, service, services purchased and the commercial, legal, contractual relationship established with these persons.
- Employees: In order to ensure that the duties undertaken by our company and employees within this scope are properly fulfilled and communications are ensured, Personal Data belonging to other employees and other persons who need to be in contact with the employees in order to fulfill their duties can be shared with employees.
- Event Sponsors: Personal Data may be transferred to sponsors to be used for the purpose of fulfilling sponsorship activities and obligations and limited to what is necessary to achieve this purpose.
- Natural Persons or Private Law Entities: Personal Data may be transferred to private law persons who are legally authorized to request information and/or documents from our Company, limited to their requests and what is legally required to be transmitted.
- Business Partners and Collaborating Companies: Companies that we have authorized and that operate on behalf of our Company can be transferred to business partners, in accordance with and limited to this purpose, in order to establish a business partnership with our representatives and/or to fulfill the purpose of the cooperation.
- Shareholders/Affiliates: Personal Data may be shared with shareholders for the limited purposes of monitoring activities, determining and developing commercial strategies, auditing and providing information to shareholders.
- Customers: Personal Data of employees can be shared with customers in order to provide the products and services purchased by customers within the framework of our relationship with customers.
- Judicial Authorities and Public Authorities: Personal Data can be transferred to legally authorized public institutions and organizations, limited to their requests and what is legally required to be transmitted.
- Audit Firms
- R&D Management Company
- Banks and Financial Institutions
Your personal data will be processed by taking all necessary information security measures, provided that it is not used outside the purposes and scope notified to you, and will be stored and processed during the legal retention period or, if such a period is not foreseen, for the period required by the purpose of processing. When this period expires, your personal data will be removed from our Company’s data flows by deletion, destruction or anonymization methods.
For what purposes do we transfer your personal data?
In addition to the purposes listed above, the purposes of data transfer are stated below:
- In order to ensure that the purposes of establishing a business partnership are fulfilled with business partners, including companies from which we receive outsourcing services at home and abroad,
- In order to ensure that the services that our company procures from external suppliers and that are necessary to carry out our company’s commercial activities are provided to our company,
- In order to ensure the execution of commercial activities that require the participation of our company,
- For the planning and auditing purposes of our company’s strategies regarding its commercial activities,
- In order for our company to carry out its activities within the scope of services to be provided to the customers we serve,
- For the purposes of designing strategies regarding our company’s commercial activities and auditing in accordance with the legislative provisions regarding our shareholders,
- For the purpose requested by Legally Authorized Public Institutions and Organizations and relevant public institutions and organizations within their legal authority,
- For the purpose requested by Legally Authorized Private Legal Persons and related private legal persons within their legal authority,
- In any case, Article 4.2 of the Policy. It can be shared within the scope of the purposes specified in the article.
1. Domestic Transfer
Our Company processes Personal Data and Special Data as stipulated in Article 8 of the Law;
- Without explicit consent, in the event of any of the exceptional circumstances listed in the article of our KVK Policy regarding Personal Data and Personal Data of a Special Category (provided that adequate measures have been taken),
- In cases where the exceptional circumstances listed in the relevant articles of our KVK Policy do not exist, the data may be transferred to a third party within the country, in accordance with any of the above-mentioned purposes, provided that the explicit consent of the Data Subject is obtained.
2. Transfer Abroad
Our Company processes Personal Data and Special Data as stipulated in Article 9 of the Law;
- In case of the existence of any of the exceptional circumstances listed in the article of our KVK Policy regarding Personal Data and Special Personal Data (provided that adequate measures have been taken) and in the foreign country to which the Personal Data will be transferred;
- In case there is no adequate protection , without explicit consent, provided that the data controllers in Turkey and the relevant foreign country undertake adequate protection in writing and have the permission of the KVK Board ,
- In cases where the conditions listed in paragraph (i) above are not met, provided that the explicit consent of the Data Subject is obtained,
- may be transferred to a third party abroad, in accordance with any of the purposes listed above.
Your rights in accordance with Article 11 of KVKK;
Personal data owners can contact our Company to;
- Learning whether personal data is being processed or not,
- Requesting information if personal data has been processed,
- Learning the purpose of processing personal data and whether they are used for their intended purpose,
- Knowing the third parties to whom personal data is transferred at home or abroad,
- Requesting correction of personal data in case personal data has been processed incompletely or incorrectly and requesting that the action taken in this context be notified to third parties to whom personal data has been transferred,
- Requesting the deletion or destruction of personal data in case the reasons requiring processing no longer exist, even though it has been processed in accordance with the law and other relevant legal provisions, and requesting that the action taken in this context be notified to third parties to whom personal data has been transferred,
- Objecting to the emergence of a result that is unfavorable to the individual by analyzing the processed data exclusively through automatic systems,
- In case of damage due to unlawful processing of personal data, they have the right to demand compensation for the damage.
In accordance with the 1st paragraph of Article 13 of the KVK Law, you can submit your request to exercise your above-mentioned rights to our Company in writing or by other methods determined by the Personal Data Protection Board.
In order to exercise your rights mentioned above, you can hand-deliver your request petition with the necessary information that identifies you, send it through a notary or other methods determined by the Personal Data Protection Board, and send it to info@tedbilisim.com.tr with a secure electronic signature.
In the application; In cases where incomplete or incorrect information is shared, the request is not expressed clearly and understandably, documents supporting the request are not submitted at all or as required, and a copy of the power of attorney is not attached to applications made through proxy, we may have difficulty in meeting your requests and there may be delays in the research process. Therefore, it is important that you comply with these issues in the use of your rights. Otherwise, our company will not be responsible for any delays that may occur. Our company’s legal rights are reserved against incorrect, untrue/illegal, malicious applications.